Responsibilities

• Perform general clerical duties including photocopying, faxing, mailing, and filing.
• Perform data entry tasks with precision and efficiency.
• Manage phone systems and direct calls appropriately.
• Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material from machine dictation and handwritten copy.
• Answer telephone and electronic enquiries and relay telephone calls and messages.
• Assist with office administrative tasks.
• Maintain and organize physical and digital files.
• Open and distribute incoming regular and electronic mail and other material and coordinate the flow of information internally and with other departments and organizations.
• Provide excellent customer support to clients and visitors.
• Demonstrate phone etiquette in all interactions.
• Schedule and confirm appointments and meetings of employer.
• Order office supplies and maintain inventory.
• Support various financial tasks using QuickBooks Online software.
• Various administration duties as required Schedule and confirm appointments.
• Answer electronic enquiries.
• Compile data, statistics and other information.
• Greet people and direct them to contacts or service areas.
• Set up and maintain manual and computerized information filing systems.
• Perform any other assign task.

Education and Employment requirements

• Completion of two-year college or other program for administrative assistants or secretaries and previous clerical experience is required.

Experience

At least 2 years of work experience in a similar role.

Additional information

Work conditions and physical capabilities.

• Fast-paced environment
• Work under pressure.
• Attention to detail.

Personal suitability

• Ability to multitask.
• Flexibility
• Organized
• Team player
• Accurate
• Client focus
• Reliability